Motion to Amend Item moved by Councillor Janet Davis
That the Recommendation of the Community Development and Recreation Committee be amended to now read as follows:
1. City Council direct that prior to implementation of the 2010/2011 ice allocations, all Arena Boards of Management must receive approval by the General Manager, Parks, Forestry and Recreation; such approval to be given when, subject to sufficient applications, the allocation conforms with the priorities for ice allocation outlined in the Ice Allocation Policy, attached as Appendix A to the report (January 22, 2010) from the General Manager, Parks, Forestry and Recreation.
2. City Council direct that all applications for ice time at both City-operated arenas and Arena Boards of Management operated arenas for the 2011/2012 season, and from this time forward, be submitted to the City and that:
a. the General Manager, Parks, Forestry and Recreation review all applications against the City’s Ice Allocation policy to determine the number of hours each applicant is entitled to on a City-wide basis;
b. the General Manager, Parks, Forestry and Recreation, forward to Arena Boards of Management all applications for Ice at their locations together with the total hours each applicant is entitled to on a City-wide basis;
c. Arena Boards develop proposed ice allocation schedules based on the applications received and consistent with the targets and requirements set-out in the City’s Ice Allocation Policy and the objectives of the Relationship Framework. As appropriate the Boards shall negotiate with other Board-operated Arenas and City staff, and subject to informing and consulting with the applicants finalize their allocation schedules for submission for approval to the General Manager, Parks Forestry and Recreation;
d. the General Manager, Parks Forestry and Recreation will review the proposed allocation schedules and issue letters indicating whether the allocations are in compliance or not in compliance with the City’s Ice Allocation Policy;
and
e. if for reasons related to the City’s Ice Allocation Policy, City staff and an Arena Board of Management cannot reach agreement, the ice shall be allocated by City staff for that season.
3. City Council direct that applications for ice time and the final allocation plan for all City-owned arenas be posted publicly on the City’s web site and forwarded to the Arena Boards of Management by Parks, Forestry and Recreation staff when it is finalized. The target date for finalization of the allocation is January 31 each year;
4. City Council direct that the Arena Boards of Management receive the approval of the General Manager, Parks, Forestry and Recreation prior, to implementing any new Board-operated programs, including house leagues or learn to play programs, for the 2010/2011 season, and thereafter, prior to being initiated. Ice time used for existing board-operated programs are excluded from the allocation process, and may be adjusted to respond to changing registration.
5. City Council request the General Manager, Parks Forestry and Recreation, to consult with Arena Boards of Management, and user groups, existing, new and emerging, with respect to the new application and allocation process prior to implementation.
6. City Council direct that staff continue negotiations and develop a business plan with the Leaside Board of Management on the ‘twinning’ of the existing ice pad which includes financial impact and community benefits of the project; and if suitable terms can be reached, staff will report on the business requirements and necessary approvals for the 2011 Capital Budget.
7. City Council request that the addition of a second ice surface at Leaside Gardens and the replacement of the Don Mills Civitan arena with a new two-rink facility be regarded as priority projects for Council consideration in the 2011 Capital Budget within the Parks, Forestry and Recreation Division.
8. City Council authorize the City Manager to make any necessary amendments to the Relationship Framework to reflect these changes.
9. City Council request the General Manager, Parks, Forestry and Recreation, to consult with the Arena Boards of Management, user groups and other stakeholder groups when undertaking her review of the Ice Allocation Policy as approved by Council at its November 30, December 1,2,4 and 7 2009 meeting, such review to address the importance of community users as outlined in the Relationship Framework.
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