Making it Easier for You to Share your Views

Some tips on how to share your comments and become part of the public record:

We are happy to receive and share your comments and opinions about an item that is before Committee or City Council. But before we share your comments, we need your permission. We have tried to make that process easier for you and for us.

Submit Comments button
When reviewing an item on http://www.toronto.ca/council you can now click on a button that appears at the top of the item. When clicked, it launches your email client and populates an email for you to send to us.

Here's what the button looks like:


Sending your comments this way makes sure that your comments get delivered to the appropriate staff contact, become part of the public record and get shared with Members of Council.

If you don't use the button, please make sure that in addition to sending your email to clerk@toronto.ca, you include the following information and direction so staff manage your comments the way you intended them to be:

1. The name and the item number. (e.g Item HL30.1, Public Forum on the Proposed Metrolinx Service Expansion)
2.That you are submitting comments for distribution to a Committe or to Council.
3. The name of the Committee and the date of the meeting.

Why include all this information?When we are unsure if the comments you sent to us were intended for distribution, we will always err on the side of caution and not submit them. If we have time we will try to follow-up with you to get your approval but this may cause delays in getting your comments to the decision makers.

toronto.ca/council honoured as finalist for City Manager’s Award

 

The staff team from the City Clerk’s Office that has developed toronto.ca/council was recognized Thursday night as one of two finalists for the City Manager’s Award, the highest internal award offered within the Toronto Public Service.

The City Manager's Award for Toronto Public Service Excellence is a recognition initiative introduced in 2008 by former City Manager Shirley Hoy, who donated a beautiful bronze sculpture to the City at that time. The three rings of the Triad sculpture symbolize the Toronto Public Service values of service, stewardship and commitment. The award is presented annually to a City division or program that has achieved a high and measurable standard of excellence.

The legislative information portal is the public window on a larger system called the Toronto Meeting Management Information System (TMMIS).  The system is the principal tool used by the City Clerk’s Office Secretariat to manage agendas, decisions and minutes of City Council, its committees and selected boards.

We are proud of the dedicated staff who have worked on this project and continue to plan further improvements and enhancements.

Our goal continues to be to make the legislative information available to the public in the same form and same timelines as the decision makers themselves.

Motions and Votes on Item PW3.1

The motions and votes for item 3.1 headed "Solid Waste Management Services Garbage Collection Request for Quotations (RFQs) have been posted:

• Motions and votes

Motion by Councillor Cho

Councillor Raymond Cho has made the following motion on item PW3.1:

That Recommendations 1a and 1b be amended so that they now read as follows:

1a. For the daytime residential curbside collection west of Yonge Street to the Etobicoke border for a term of three (3) years, with an option to extend the resulting contract for an additional two (2) separate (2) two year extensions to be approved by City Council.

1b. For the collection of litter and recycling in City parks for a term of three (3) years; with an option to extend the resulting contract for an additional two (2) separate (2) two year extensions to be approved by City Council.

Motion by Councillor Wong-Tam

Councillor Kristyn Wong-Tam has moved the following motion on item PW3.1:

"City Council direct staff to include the following requirements in the Request for Quotations:

a. details of guaranteed service standards

b. allocation of liability, health and safety requirements; and

c. adherence to the City's fair wage and human rights and equity policies."

Motion by Councillor Bailão

Councillor Ana Bailão has moved the following motion on item PW3.1:

That City Council request the City Manager to conduct an independent review of both the bid/contract numbers and the cost for identical services provided by the City and for those comparisons to be brought forward with the successful bid when the item is considered by Council.

Motions by Councillor Davis

Councillor Janet Davis has moved the following motions on item PW3.1:

7a - Motion to Amend Item (Additional) moved by Councillor Janet Davis (Final)

That:

1. City Council request the Director, Purchasing and Materials Management to include the following conditions in the RFQs:

i. the successful contractor be prohibited from using untrained, temporary workers;

ii. rigorous customer service standards, enforcement and reporting mechanisms; and

iii. preference be given to Canadian companies.

7c - Motion to Amend Item (Additional) moved by Councillor Janet Davis (Final)

That City Council request the General Manager, Solid Waste Management Services to report quarterly to the Public Works and Infrastructure Committee on contract compliance issues including:

i. a summary of enforcement activity,

ii. a summary of daily reports,

iii. a summary of customer service complaints, and

iv. incidents of contract non-compliance, including actions taken, liquidated damages (penalties) etc.

7b - Motion to Amend Item (Additional) moved by Councillor Janet Davis (Final)

That City Council request the Director, Purchasing and Materials Management Services to ensure that the RFQs provide for liquidated damages (penalties) to be levied for contract compliance deficiencies that are identified by audits, reports or documented resident complaints received through 3-1-1 as follows:

A. Customer Service:

- missed collection
- incomplete collection (e.g. materials left behind)
- improperly replaced bins
- smoking in truck cab
- other customer service complaints as determined at the discretion of the General Manager, Solid Waste Management Services such as rude behaviour, etc.

B. Health and Safety:

- driving infractions (driving on sidewalk, speeding, wrong side of road, etc.)
- climbing in hopper
- inappropriate use of riding step
- collecting from both sides
- use of temporary or untrained/unqualified workers
- not wearing personal protective equipment
- other safety violations
- lost time injuries
- Ministry of labour orders

C. Environmental:

- materials collected not in accordance with the Waste Collection Bylaw
- contamination of streams
- collection from improper waste containers

Motion by Councillor Colle

Councillor Josh Colle has moved the following motion on item PW3.1:

That:

1. City Council request the City Manager to ensure that the Fairness Monitor, as part of their report, identify any issues or concerns relating to the participation by City of Toronto employees (current or former) in the preparation of the Request for Quotations.

2. City Council request the Director, Purchasing and Materials Management to ensure that the RFQ's include a requirement that bidders identify how they would utilize any current City staff who may be displaced by the contracted services.

3. City Council request the Auditor General to consider conducting a post-implementation audit of the awarded contracts that focuses on, but is not limited to, diversion targets achieved, customer service levels and cost savings.